SIK Event Rules and Regulations - Terms and Conditions

SIK Event Rules and Regulations - Terms and Conditions

Event Rules and Regulations - Terms and Conditions

rev. 6.2024

APPLICATION PROCESS

• Submission of an application does not guarantee acceptance.
• All fees must be paid in full when submitting your application to be considered for approval.
• Food & Beverage vendor spaces are per linear foot. Enter the appropriate footage required when opened and fully operational, then recalculate.
• Exhibitor Space size is offered in 10’ x 10’ increments. Enter the increments requested when opened and fully operational, then recalculate.
• Booth sharing is not permitted.
• List the items you wish to sell in detail: Enforced at the sole discretion of SIK Promotions, Inc.; the failure to fully disclose these items may result in the removal of such an item, a monetary fine, the closure of your booth and/or your removal from the event without refund.
• The Sale of Firearms, Stolen Merchandise, and Illegal Paraphernalia is forbidden.
• Exclusivity will not be granted to any one vendor; however, precautions will be taken to limit duplication of similar items. Sales will be restricted to those items listed on your approved application. You will be notified prior to acceptance if any of your listed items are required to be removed from your item list. Sponsoring companies or entities may request exclusivity on certain products and services, if their request is granted; affected vendors will be notified prior to the event of their new limitations. If an affected vendor is not able to accept their new limitations, they may request to have their application rejected and receive a refund in the amount of 50% of their booth fee. The vendor further understands that they are not entitled to receive any additional compensation.
• Food, Beverage, and Amusement vendors are required to maintain a general liability insurance policy with a minimum of $1,000,000 in coverage. Once your application is approved, you will be notified (via e-mail) and asked to submit Certificates of Insurance naming SIK Promotions, Inc, The City in which the event is taking place and/or ENTITY NAME TO BE DETERMINED each as Additional Insured a minimum of 14 days prior to occupying a booth space.
• Permits: Some municipalities may require additional permits. This will be noted in the event description.
• Confirmation or rejection of acceptance will be sent via e-mail and will not be given over the phone without prior written confirmation.
• Space assignments, including setup times, will be sent via e-mail, the week of the event.
• SIK Promotions, Inc. reserves the right to move, discontinue, or limit the participation of any approved applicant at any time.

CANCELLATION: NOTE: New Cancellation Policy as of June 15, 2024 - there will be a $50.00 cancellation fee for every canceled booking. *All cancellations must be made in writing via email.

Exhibitor Cancellation Policy ​​

30 days or more: If you cancel 30 days or more from the event set up date you will be offered 2 options:

• Booth fee refund excluding the 8% processing fees PLUS a $50 administrative fee. Application fees are non-refundable.
• Show credit may be offered for a future SIK Promotions, Inc. event and must be redeemed within one calendar year from the date of your original application.

8 - 29 Days: If you cancel 8-29 days from the event set up date, no refunds will be offered. Show credit may be available for a future SIK Promotions, Inc. event and must be redeemed within one calendar year from the date of your original application.

7 Days or less: If you cancel 7 days or less from the event set up date, no refunds or credits will be available.

Redeeming show credit: You must apply to a future SIK Promotions, Inc. show available within one calendar year from the date of your original application. Enter your show credit date in the “Notes Here” section and submit your application. Once a credit is applied to the event it is considered redeemed in full and is non-transferable. You will be notified via email if there is a balance due.

If you book and cancel twice within a calendar year, your fees will be non-refundable, and no credit will be offered for any future events.

Vendor Insurance: Vendors are encouraged to purchase event cancellation insurance to protect their investment in case of unforeseen circumstances.​

Event Cancellation Policy

We will not cancel a show for inclement weather unless informed by state, city or local officials that it will be in the best interest of safety for all.

If an event is canceled by officials due to adverse weather, exhibitors will be notified via email and offered show credit towards a future SIK Promotions, Inc. event.

All events are rain or shine. No credits or refunds will be issued if the show is affected by forces of nature beyond our control during the event taking place.

VENDOR RESPONSIBILITIES

• Approved applicants are solely responsible for their compliance with all relevant state, local, and federal health regulations, codes, licenses, insurance, and taxes.
• SALES TAX: Vendors are responsible for collecting and reporting their own sales tax.
• SALES:  All sales and displays must be confined within the booth space. No hawking.
• Space Sharing: One vendor per space; NO subletting or sharing of space permitted.
• Vendors will provide their own canopy, tables, chairs, extension cords, display, etc.
• CANOPIES must fit within booth space and be constructed to withstand inclement weather conditions.
• CANOPIES must be weighted on all four corners. (You are responsible for all damages caused by your equipment.)
• CANOPIES must have an attached label or tag to prove it was manufactured of flame-retardant materials.
• It is recommended that all vendors have a fire extinguisher at their booth.
• The Event does not provide power, unless otherwise noted.
• Only QUIET GENERATORS will be permitted. If your generator is deemed by SIK Promotions, Inc. to be disruptive to your neighbors or the event, you must agree to discontinue its use immediately.
• SECURITY: Although security may be provided at the event, vendors are fully responsible for their own personal property. Neither SIK Promotions, Inc. nor the event will assume liability for any losses that you may incur.
• VENDOR PARKING: Park only in the designated vendor parking areas. You are required to keep the most convenient spaces available to event patrons/ shoppers for the benefit of all booths at these events, including your own. Parking violations will be enforced.
• LOAD IN: Unload your product at your assigned booth space and immediately move your vehicle to the designated vendor parking area before you begin your set up.
• LOAD OUT: No early pack up! All vendors must remain for the duration of the event. When the event is officially over, break down your display and pack up your booth before bringing your vehicle inside the event. For the safety of the public, be sure an ALL CLEAR for vendor pack up has been given before proceeding beyond the event barricades.
• Unauthorized vehicular traffic inside the barricaded area during event hours is strictly prohibited. Violators will be deemed as causing a public safety hazard and issued a citation by local law enforcement.
• Cooperation with local authorities is mandatory. (I.e., State, County, and City employees, event staff and volunteers.)
• Photos or video including sound, may be taken at this event of you, your booth, and or your products or works and used to promote this and future events by SIK Promotions, Inc. its affiliates, and other advertising entities.
• Compliance: Failure to comply with the Rules and Regulations governing this event may result in your expulsion from the event without refund. Enforcement of these terms and conditions are at the sole discretion of SIK Promotions, Inc. SIK Promotions, Inc. reserves the right to interpret, modify, delete, or add to the rules as necessary for the smooth, sound, safe and efficient operations of the event.

ADDITIONAL REQUIREMENTS FOR FOOD AND BEVERAGE VENDORS

• It is MANDATORY that ALL FOOD VENDORS have adequate fire extinguishing equipment at their booth with current certification tags attached and ready for inspection by the Fire Marshal, this includes a Class K extinguisher if fryers are used.
• Mobile Vending License or Department of Agriculture Permit: SIK Promotions, Inc. does not require this information; however, please note the flyer from the DBPR regarding Food Vendor Requirements. Vendors must be prepared to pass health inspections and pay on site with a money order if you do not have these licenses or permits already.
• Work Area: All vendors who cook on site are required to cover the area under your workspace to protect the cleanliness of our venues. You will not be allowed to open if you do not comply with this condition, nor will you receive a refund or credit. Once the festival is over, you will be required to dispose of the cover, trash, and any other debris in the proper fashion before departing.
• All cooking oil must be properly disposed of.  The event does not provide a disposal container. Cooking oil may not be disposed of in the trash or through any other means.  Food Vendors will be required to have and always maintain oil/grease protection barriers within their booth. All propane deep fat fryers must be self-contained (enclosure of open flame) and be controlled by an accurate thermostat (if applicable).

ADDITIONAL REQUIREMENTS FOR AMUSEMENT VENDORS

• Amusement vendors must provide proof of documentation of being Florida State Certified.

ACKNOWLEDGEMENT

I acknowledge that I have read and fully understand this agreement, and that I voluntarily executed the same without inducement or promise not contained herein. I further understand that this agreement may affect my rights and I expressly agree that this agreement shall be construed as broadly as permitted by the law of the State of Florida, and that if any part hereof is declared invalid, the remainder shall remain in full force and effect. I have read and agree to the above terms and conditions and will adhere to the Rules and Regulations set forth by SIK Promotions, Inc.

WAIVER, RELEASE AND HOLD HARMLESS AGREEMENT

• Release of Liability. I, unconditionally waive, release, indemnify and forever discharge and hold harmless, SIK Promotions, Inc. the event named above, the city and or county the event is held in, all sponsoring organizations, their directors, officers, employees, agents and volunteers, successors and assigns, and all other persons directly or indirectly liable, from all claims of legal or financial liability of any kind, including but not limited to, personal and economic injury, loss, costs, or damage arising out of or in conjunction with the above named festival or event, whether foreseeable or unforeseeable, including those resulting from negligence or fault, without regard to any hazards which may exist, whether hidden or obvious.
• Severability. If any part of this Waiver and Release is found to be invalid, all other parts of this agreement shall remain binding and continue in full force and effect. I expressly agree that this agreement shall be construed as broadly as permitted by the law of the State of Florida.
• Acknowledgment of Voluntariness. I have not been pressured or coerced in any way to participate in these activities. Any activities I undertake are done so voluntarily and solely for the purposes of participating in or attending the above festival or event.
• Affirmation. I affirm that I am an adult and legally competent to sign this release; that the terms of this release are contractual; and that this release shall be binding on me, my personal representatives, heirs, successors and assigns. I have fully read and understand the contents of this agreement and I further acknowledge that I voluntarily execute the same without inducement or promise not contained herein.